Apostrophe
– used to show possession or mark omissions in contractions.
· Forms the possessive case of nouns and pronouns.
Sean’s book the boy’s mother Aristophanes’ play
· Marks the omission of letters and numbers.
didn’t o’clock class of ‘89
· Forms plural of numbers, figures, punctuated abbreviations, symbols, and letters referred to as words.
His 7’s look like 1’s. The two teachers have Ph.D.’s.
Colon
– used to call attention to words that follow it — follows a completed main clause, and comes before one of the following: a list of items, a word, phrase, or clause that explains or restates the idea expressed in the main clause, or a direct quotation.
· Must be followed by two spaces when typed.
· Follows the greeting of a formal or business letter.
Dear Sir: Dear Ms. Smith:
· Separates numerals indicating hours and minutes or volume and page numbers.
10:00 A.M. VII: 108-110
· Introduces a list.
Purchase the following ingredients: flour, sugar, and vanilla.
· Is always placed outside quotation marks.
Semicolons
– used to connect major sentence elements of equal grammatical rank.
· Separate independent clauses not connected with a coordinate conjunction.
Injustice is relatively easy to bear; what stings is justice H.L. Mencken
· Separate independent clauses connected with a conjunctive adverb or a transitional phrase.
Many corals grow slowly; in fact, the creation of a coral reef can take centuries.
Speeding is illegal; furthermore, it is dangerous.
· Separate items in a sentence that contain commas.
Classic science fiction sagas are Star Trek, with Mr. Spock; Battlestar Galactica, with its Cyclon Raiders; and Star Wars, with Luke Skywalker, Han Solo, and Darth Vader.
End Marks – two spaces follow end marks when typed
· A Period
o ends a sentence that makes a statement.
o follows an individual’s initials.
o follows some abbreviations.
o does not follow abbreviations that are acronyms.
o always placed inside quotation marks.
o My mother said, “I know you’ll do well in college.”
· A Question mark
o ends a direct question.
o does not end an indirect question.
o is placed inside quotation marks when it punctuates the quotation.
o He asked, “Can you help?”
o is placed outside the quotation marks when it punctuates the whole sentence.
o Did she say, “Finish it tomorrow”?
· An Exclamation point
o ends a sentence that expresses strong feelings, but usually should be avoided.
o is placed inside quotation marks when it punctuates the quotation.
o He screamed, “Help!”
o is placed outside the quotation marks when it punctuates the whole sentence
o She said, “Finish it tomorrow”!
Parentheses
– used to enclose supplemental material, minor digressions, and afterthoughts — use sparingly.
· Enclose explanatory material that interrupts the normal sentence structure.
· Punctuation goes inside the parentheses when intended to mark the material within.
· Punctuation goes outside the parentheses when intended to mark the whole sentence.
o Have you ever skied at Big Sky? (I haven’t, but I intend to this winter!)
Brackets
– used to enclose words or phrases that the writer inserts in an otherwise word-for-word quotation.
· allows the writer to insert other material for clarification
· Audubon reports that “if there are not enough young to balance deaths, the end of the species [California condor] is inevitable.”
Quotation Marks
· enclose direct quotations and some titles such as magazine, newspaper articles, episodes of television or radio programs, songs, poems, and short stories.
· Periods and commas always go inside quotation marks. Semicolons and colons go outside.
· Exclamation points and question marks go either inside or outside, according to the demands of the quoted material.
o They again demanded “complete autonomy”; the demand was rejected as promised.
o “Brian,” called Mom, “I can’t hear you.”
Underlining or Italics
-designate titles of longer works with underlining or italics.
· The writer may use italics when typing material. When using the web, underlining may indicate a hot link.
· When underlining or italics is not available with email, precede and follow the word with one underscore or an asterisk.
Spelling
· Use a dictionary and check the spelling of unfamiliar words.
· Use a spellchecker on any word-processed work. Part of your job is to check for correct spelling.
Numbers
· Numbers that can be expressed in one or two words are usually spelled out; three or more words are usually spelled out.
ten twenty-seven 394 2001
· A combination of words and numerals can be used for larger numbers.
26 million
· Use words, not numbers, to begin a sentence.
One hundred fifty children need immediate dental treatment.
· Use numerals for money, time, date, pages, address, and statistics.
$102,00 4 out of 5 consumers average age 37, average weight 180
volume 3, chapter 4, page 42 4:00P.M.